IEEE Nigeria Section Flagship Conference

The IEEE Nigeria Section Conference Coordination Committee is pleased to invite bids for the organization of NIGERCON 2026, the Nigeria Section’s flagship conference. NIGERCON brings together researchers, government, industry experts, professionals, and students from across Nigeria and beyond to share knowledge, present research findings, and discuss innovations in engineering and technology.

Conference Details

• Event: NIGERCON 2026 (Expected attendance: 300 participants)
• Timeline: To be held in 2026 (Specific dates to be proposed by bidders)

Submission Timeline

First Stage: Initial Submission – Due by June 30, 2025

• Letter of Intent: A document (maximum 3 pages) from the local organizing committee chair stating:
  • Intention to organize NIGERCON in a specific city
  • Proposed venue and/or hosting institution
  • Organizations providing technical and organizational support
  • Experience of the team in organizing IEEE conferences
  • Any other relevant information about the site and organizing team
• Section Endorsement Letter: A document signed by the organization Chief Executive confirming:
  • Full support for the conference organization
  • Percentage of financial involvement as co-sponsor (minimum 50%, maximum 80%)
  • Any participation of Societies, Chapters, and Affinity Groups as Technical Co-Sponsors
  • Extract of minutes from the management meeting with the decision to host and list of participants

Second Stage: Complete Bid Package – Due by August 30, 2025

• Detailed presentation of the proposal
• Comprehensive budget
• Additional supporting documents

Submissions for both stages should be sent to chucks@ieee.org

Selection results will be announced at the Nigeria Section Technical and Administrative Meeting in October 2025.

Bid Requirements

The final bid package should include:

1.   Detailed Presentation (PowerPoint format) containing:

• Brief information about the host city and venue
• Details of venue facilities and at least one backup option
• Accessibility information (transportation options for national and international attendees)
• Technical scope and topics to be covered at the conference
• Proposed organizing committee structure with named individuals for key roles:
  • Local Organizing Chair and Co-chair(s)
  • Technical Program Chair and Co-chair(s)
  • Finance Chair/Treasurer
  • Publication Chair
  • Local Arrangements Chair
  • Publicity Chair
• List of involved IEEE units and potential partners
• Expected industrial and institutional support
• Projected impact on IEEE Nigeria Section’s visibility and member engagement
• Budget summary with registration fees for three scenarios:
  • Expected case
  • Worst case
  • Best case
• Contingency plans for hybrid or virtual attendance if needed
• Benefits to local IEEE members and the broader IEEE community
• Any unique aspects of the proposal that set it apart

2.   Detailed Budget using the IEEE Nigeria Section template, including:

• All anticipated income sources
• Sponsorships (industrial, governmental, academic)
• Registration fee structure (with discounted rates for IEEE members)
• All projected expenses (venue, catering, materials, )
• Expected surplus (recommended to be around 20%)

3.   Supporting Documents:

• Letters of support from potential sponsors or partners
• Commitment letters from key organizing committee members
• Any additional materials that strengthen the proposal

Eligibility Criteria

1. The bid must originate from within the IEEE Nigeria Section, from an organization, a Chapter, Affinity Group, or Student Branch.
2. Conference committee members must commit to completing the IEEE Conference Organizer training
3. Local organizing Chair and Finance Chair must be IEEE Senior Members residing in
4. The organizing team must demonstrate experience in conference
5. The conference must use approved IEEE conference management platforms and IEEE Nigeria Section’s banking facilities.

Selection Criteria

Proposals will be evaluated based on the following weighted criteria:

• Organizing Team Strength and Experience (25 points)
  • Qualifications and IEEE experience of key committee members
  • Previous conference organization experience
• Venue and Logistics (20 points)
  • Quality and suitability of primary and backup venues
  • Accommodation options for attendees
  • Transportation accessibility
• Technical Program Quality (15 points)
  • Relevance of technical focus areas
  • Plans for paper review and quality control
  • Proposed keynote speakers and special sessions
• Financial Plan (20 points)
  • Feasibility and comprehensiveness of budget
  • Affordability of registration fees
  • Strength of sponsorship plans
• Impact and Innovation (15 points)
  • Potential impact on IEEE Nigeria Section
  • Unique or innovative elements in the proposal
  • Plans for promoting IEEE membership
• Endorsements and Support (5 points)
  • Quality and quantity of support letters

Important Guidelines

1. NIGERCON should follow the IEEE Nigeria Section Technical Conference Sponsor (TCS)
2. The planning timeline should align with the NIGERCON Framework Document, which recommends beginning preparations 36 months in
3. The IEEE Nigeria Section will provide seed funding as approved by executives, which must be returned within one month after the conference (revenue permitting).
4. The organizing committee must adhere to:
   • IEEE Code of Ethics
   • IEEE Publications Operations Manual
   • IEEE Technical Activities Operations Manual
   • IEEE MGA Operations Manual
   • IEEE Nigeria Section Bye-laws

Additional Resources

• IEEE Nigeria Section Conference Guidelines
• IEEE Conference Organizer Toolkit: ieee.org/conferences/organizers/index.html
• Previous NIGERCON programs and reports

For questions or additional information, please contact the IEEE Nigeria Section Conference Coordinator at chucks@ ieee.org