Local Student Paper Contest Events Program

This program calls for section student activities and student branch leaders to submit their own version of a local student paper contest and get the chance to showcase their papers in the Regional Student Paper Contest.

The program aims to:

Giving incentives to IEEE Region 8 Sections and Student Branches for establishing local student paper contests.
Provide an opportunity to students to showcase their technical skills.
Promote Regional Student Paper Contest, as well as increase awareness and participation.

The program includes two distinct event types to be organized, for which two distinct reports must be submitted:

Local Student Paper Contest (required)
- Dedicated to hosting the official competition where student papers are evaluated.
- Adheres to the general R8 SPC rules regarding submission, evaluation, and finalist selection.
- Requires a clear review process and submission structure.
Trainings for Student Paper Writing (optional)
- Focused on educating students on research methodology, paper writing, and presentation skills.
- Open only to Student Branches in order to propose workshops, seminars, and mentorship programs
- It should be organized much prior to the contest (at least one month before) in order to train the students properly and act as a bootcamp for the main event.

Additional Rules

In addition to the General Terms and Conditions, the following rules apply:

Applications can be submitted by either Sections or Student Branches.
Participants of the local SPC events must be students affiliated with the organizing OU.
The local SPC papers cannot be published in conference proceedings with an ISBN.
Local contests must adhere to the rules of the R8 Student Paper Contest.
Student Branches that participate in Section events cannot host a separate LSPC event.
Winning papers from a local Section SPC must be submitted to the R8 SPC. While the internal number of awards at a Section SPC is not limited, a maximum of 5 papers per Section can be submitted to the regional contest. For these 5 papers, the following limits apply:
- 1 paper per SB with fewer than 100 student members
- up to 2 papers per SB with 100-199 student members
- up to 3 papers per SB with more than 200 student members

Funding Specifications

The funding amount must not exceed 80% of the total event expenses, while the provided financial support limits are the following:

The program is available only for Student Branches that haven’t been granted within the LSPC Program in the past 2 years. They can receive up to $100 funding for organizing a Local Student Paper Contest, which can be increased up to $200 if combined with a training event.
Sections not funded under the LSPC Program in the past two years can receive up to $600; others can receive up to $400. At least 50% of the funding must be allocated as awards for the Student Branches submitting papers selected for the regional SPC.

Submission Requirements

The proposal must be maximum 6 pages (excluding endorsement letters) and contain the following information:

LSPC event type (only contest or combined training and contest)
Description of the event
Proposed Title, Date and Venue
Organizing Team
Speakers (for the training)
Jury composition and method of selecting the best papers (for the contest)
Preliminary Budget
Suggested Program and Time Schedule
KPIs with a short timeframe and milestones

Judging Criteria

Proposals will be evaluated based on:

Solid content and planning
Alignment with program goals

Sections can apply only on Cycle 1, while Student Branches can apply only on Cycle 3.

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