Introduction

The Sectional Student Branch Officers Meeting Program focuses on gathering all Student Branch officers of each section in a Congress format. It aims to allow the sharing of ideas, practices, and different realities of each Student Branch. This program provides networking opportunities and contacts, ideas, and motivation to Student Branch officers. During the Meeting, each student branch will have an opportunity to present its achievements of the past year and plan its next year through special sessions for each possible activity of a student branch. It is important to mention that branches’ participation in section functions is part of the exemplary student branch award and this program provides exactly this opportunity to the student branches of the Region. These events take place in only one section at a time and are an excellent opportunity to prepare IEEE students’ branches for the upcoming year and help them in their operations and management.

Goals

The program aims to:

 

  • Increase the interaction between Student Branches by meeting annually in a Congress format;
  • Meet each other and create synergy and a spirit of cooperation between both students and student branches in each Section;
  • Promote, share, and concretize ideas;
  • Provide IEEE operational knowledge, especially for Region 8 and MGA Student Activities and guide Student Branches; Create a space to answer questions, give feedback, and motivate sections and Student Branches.

Rules

The program rules are the following:

  • Applicants to this program can be only Sections;
  • The application should include an endorsement from the Section Chair;
  • Participants should be students from the organizing Section;
  • Student Branch officers should be prioritized to participate;
  • The event should have at least 10 participants from at least 4 different Student Branches;
  • The IEEE R8 SAC logo should be included in all promotional materials;
  • The program of the event should include at least one session for:
    • Networking;
    • Sharing student branches’ latest activity;
    • Planning future activities;
    • Round Table Discussions.
      • Proposed Topics:
        • Share best practices;
        • Section-level programs, initiatives, and contests;
        • Collaboration between student branches;
        • Any other topic of interest to students.
    • Women in Engineering Student Symposium (optional)

Judging

Proposals will be judged from R8 SAC in the following areas:

 

  • Solid content and Planning;
  • Benefits to students;
  • Alignment with program goals.

Application Guide

In order to help you in writing your application, we have prepared for you three guides to help you write and submit a strong and resilient application

Program Guide

Submissions

The proposal shall contain the following information:

  • Description of the proposed Annual Student Branches Meeting
  • Proposed Title, Date, Venue and Organizing Team
    • The organizing team should include SSRs and SSACs, if applicable
  • Preliminary Budget
  • Suggested Program and Time Schedule
  • Goals and KPIs
    • Provide a short timeframe with milestones
    • The event should be organized within the year of approval

The submission shall:

 

  • be a maximum of 8 pages (without endorsement letter);
  • be in Times New Roman font and 11 font size;
  • be submitted in pdf format;
  • include as an attachment the endorsement letter.

Funding

The entries that exceed the minimum standards will receive up to 500$ per section to be used as secured funding. In the case of the Women in Engineering Symposium additional funding of 200$ per section is considered (a total of up to 700$ per section). The funding will be sent in the Section’s bank account after the submission and evaluation of the final report. The funding does not cover virtual platform costs and covers up to 80% of the total budget. Funding Eligibility Criteria and Outcome Reporting RulesRules are applied to this program.

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