The IEEE Region 8 Student Paper Contest (SPC) started in 1967, only four years after IEEE R8 was formed. The SPC was an initiative of the second R8 Director, Jean Lebel. The first SPC was held in Lausanne, Switzerland in conjunction with the IEEE R8 Committee Meeting. Since then, it has been held every year without exception, and it is one of the main technical activities in Region 8. By organizing the Student Paper Contest, the IEEE Region 8 Student Activities Committee recognizes the importance of student research and the dissemination of their results and findings.
The R8 SPC is an excellent occasion for personal leadership and involvement of student members in a prospective IEEE scientific/technical activity. It is aimed at encouraging and supporting undergraduate and master students to work on an engineering topic covered by the IEEE and produce a technical paper for publication. Early research activities at the undergraduate and master level allow students to develop professionally and personally in ways not possible through traditional lectures, and this experience can be extremely valuable for students and their future careers. In accordance with those goals, PhD students are not included in this contest, because conducting research and publishing scientific papers is normally the most important aspect of a PhD study, so the expected scientific contribution is not the same at different study levels. Therefore, the IEEE Region 8 Student Paper Contest is for IEEE R8 student members or graduate student members who have not yet started their Ph.D.
In addition to student benefits, there are also benefits for IEEE organizational units. The contest increases the visibility of student branches and allows for wider promotion of IEEE among students. It is also a nice possibility to involve more members of the academic community, like student counselors, supervisors, mentors, reviewers, etc., in a significant IEEE activity.
The best way to ensure high-quality submissions for the regional contest is through local student paper contests organized by IEEE student branches or sections. Each local contest winner may compete in the Region 8 SPC, with submission guidelines allowing one paper per 100 branch members, up to a maximum of three papers per branch. To support this initiative, the IEEE Region 8 Student Activities Committee now offers funding through the Local Student Paper Contest Events Program, aiming to increase student contest awareness and participation.
Additionally, IEEE section officers can encourage students, especially in small branches, to submit their work directly to the regional SPC. Furthermore, IEEE conferences with student paper sessions can serve as additional sources of submissions for the regional contest, provided the papers have not been published in conference proceedings. The success of the SPC depends on the engagement of student branch counselors, chairs, and other IEEE officers.
The deadline for full paper submissions to the IEEE Region 8 SPC is typically December 1, with a potential extension of two weeks. Papers are reviewed by an international jury, and the top five finalists are invited to present their work at IEEE R8 flagship conferences. Prizes are awarded for the top three papers, along with an additional award for the winning student branch. All finalist papers are published in conference proceedings and included in the IEEE Xplore Digital Library.
This comprehensive approach to the IEEE Region 8 Student Paper Contest fosters student engagement, promotes academic excellence, and advances the dissemination of research within the IEEE community.
